FOR ADMISSIONS COUNSELORS
Make counselor outreach faster to send and harder to ignore
Capture ranks prospects by real-time engagement and surfaces their full history in the same platform where counselors work, so they spend less time preparing and more time on outreach that lands and drives action.
Guessing who to call costs
more than time
Every morning without a reliable list is a morning spent guessing which prospects need to hear from you that day. The ones who are ready don’t wait, and when those signals go unnoticed, lost enrollments follow.
Predict
Prioritize outreach based on real behavior
The lists waiting for counselors each morning reflects who’s paying attention today or who needs to be re-engaged. Each morning, counselors open a ranked list built from real-time engagement so they can prioritize their hottest prospects.
INDIVIDUALIZE
Never start a conversation blind
Reach out with each prospect’s complete behavioral history in view. Know what they’ve researched, opened, or ignored before they tell you. Work from one behavioral record instead of piecing together history across systems.
Individualize
Work faster without losing the record
You choose the channel, Copilot drafts the message, and every reply logs to your CRM automatically. Text or email from threaded inboxes with on- and off-line reply notifications. Save time with AI-drafted messages and automatic logging.
16.6%
Increase in applications (YoY)
54%
Increase in admit volume (YoY)
7%
Increase in enrollments (YoY)
“Capture is basically a cheat code that lets me reach out and help with whatever students are checking out on our website.”
Wendell Weaver, Admissions Counselor
University of Toledo
Explore Partner Stories
Oklahoma Baptist University
How Oklahoma Baptist University drove 25.3% of its enrolled class from just 2.5% of its
inquiry pool
Give counselors the
“cheat code” to better outreach.
We’d love to hear what you’re working toward and discuss how to get you there.
All your questions, answered.
Capture ranks prospects using real-time engagement, not static demographics or a fixed list. Each morning, counselors get a live-updated list built from who’s actively engaging today and who needs re-engagement, so outreach starts with the highest-priority prospects instead of a guess.
Every prospect’s complete behavioral history lives in one place: what they’ve researched, opened, and ignored, all visible before the first conversation. Counselors work from a single record instead of checking multiple systems to piece the story together. That context turns a first call into an informed one.
Yes. Capture’s Slate integration logs every outbound message and inbound reply in real time, so records stay current without manual entry. Counselors can text or email from a threaded inbox and get notified the moment a prospect responds, whether they’re online or off.
AI-drafted message content is available to partners using Counselor Copilot, which drafts a message based on each prospect’s behavioral history for the counselor to review or edit before sending. Counselors without Copilot can still send individualized 1:1 messages from inside Capture using the same behavioral context. Either way, every reply logs back to the CRM automatically.
Yes. Once a student deposits, a quiet engagement pattern actually moves them higher on a counselor’s list, since it can be an early sign of melt risk. Capture adjusts prioritization to funnel stage, so counselors catch a fading commitment before it becomes a lost enrollment.